51³Ô¹ÏºÚÁÏ

Self Supporting Account Types

Restricted Accounts

• Funded by Gifts/Sponsorships from private or corporate donors.
• All gifts must be coordinated through the 51³Ô¹ÏºÚÁÏ Foundation
• Only gift revenue can be deposited to gift accounts.
• Cash transfers into or from gift account are not prohibited, but generally should be avoided. There may be unique situations where a cash transfer is needed, and those can be evaluated on a case by case basis.
• Hosting must be approved by the sponsor before the hosting object code can be added to a gift account.  Requests for approval should be submitted to the Controller’s Office.
• Fund Numbers: FD412, FD415, FD402, FD405.

Unrestricted Accounts

• Funded through a miscellaneous revenue source
• Accounts are set up when there is a unique revenue stream or a unique project or activity that cannot be administered through an existing account
• These accounts are unrestricted in at the University level but they are generally designated for a specific purpose and should be used according to the purpose of the account.
• When there is gift revenue and miscellaneous revenue for one project or activity, they cannot be commingled in one account. One restricted and one unrestricted account will be necessary.
• Fund Numbers: FD201, FD205, FD208, FD701, FD202, FD207

Budgeted Accounts (Restricted or Unrestricted)

• An account must be budgeted if there is projected annual expenditures (excluding Voluntary Transfers and Recharge Activity) in excess of $250,000, OR, if Professional, Classified, or Graduate Student salaries are planned on an account.
• A budget consists of two parts, the Revenue Budget and the Expense Budget, which must be equal.
• Expenditure can be made on these accounts up to the amount of the Budget.
• Budgeted accounts cannot operate in a cash deficit position. 
• Fund Numbers: FD201, FD205, FD208, FD211, FD213, FD217, FD220, FD412, FD415, FD701, FD703

Unbudgeted Accounts (Restricted or Unrestricted)

• An account can be unbudgeted if there are no Professional, Classified, or Graduate Student salaries, AND, projected annual expenditures (excluding Voluntary Transfers and Recharge Activity) are less than $250,000.
• Unbudgeted accounts are operated on a cash basis so expenses can only be charged when there is available cash in the account.
• Payroll salaries cannot be charged to an unbudgeted account.   Object codes 11-Professional Salaries, 12-Graduate Salaries, and 14-Classified Salaries are not allowed.
• If activity on an unbudgeted account grows beyond the expenditures threshold or salaries are planned, the account will need to be converted into a budgeted account.
• Fund Numbers: FD202, FD207, FD212, FD214, FD218, FD402, FD405

Function Codes

Also called ‘Activity’ codes in the Advantage Financial System.  This indicates the primary purpose of the account.

• FN10-Instruction
• FN20-Research
• FN30-Public Service
• FN40-Academic Support
• FN50-Student Services
• FN60-Institutional Support
• FN70-Operations & Maintenance
• FN80-Scholarships
• FN90-Auxiliary Services