Administrative Overhead is assessed on self-supporting entities to cover a portion of the cost of central administrative services used by the programs.
It is assessed to each account on revenue collected excluding Voluntary Transfers In. It is applied at the end of each quarter on the revenue collected for the prior quarter.
The expense posts to Ledger Account 8120: Transfer Out - Administrative Expenses Assessment
January 1, 2008 to June 30, 2023: 3.5%
Effective July 1, 2023: 6%
Rates
| Effective Fiscal Year | Administrative Overhead Rate |
|---|---|
| January 1, 2008 to June 30, 2023 | 3.5% |
| July 1, 2023 | 6% |
| July 1, 2024 | 9% |
Exclusions
The Administrative Overhead assessment is calculated on non-state revenue excluding the following:
Funds
- Student Fees (ledger 4000): FD210, FD211, FD213, FD214, FD215, FD217, FD218, FD220, FD222, FD704, FD705, FD710, FD711
- Gifts (ledger 4600): FD405 and FD415
- Endowment (ledger 4580/4590): FD401, FD402 and FD412
- Sponsored Projects: Grant Accounts (GRXXXXX): FD5XX
- Capital Projects: Project Accounts (PJXXXXX): FD8XX
- Loan Funds: FD6XX
- Clearing accounts: FD892 & FD893
Ledgers
- 8000 Transfers In – Voluntary
- 8012 Transfers In - F&A
- 4000 Registration Fees
- 4400 Facilities & Administration Revenue
- 4580 Endowment Income
- 4590 Additions to Endowments
- 4600 Gifts-Operating
All FN80: Scholarships and Fellowships accounts are excluded
Agency accounts, defined as accounts coded within funds FD901 and FD902, are assessed administrative overhead. This excludes accounts used by the 51³Ô¹ÏºÚÁÏ Finance Division for payroll, bank reconciliation, holding accounts related to employee benefits, third party scholarships (FD909), and Thomas & Mack event related accounts which are acting as clearing accounts (FD907).