CSUN has allocated $323,000 to undergraduate Registered Student Organization funding for the 2024-2025 academic year. With more than 450 RSOs on campus, the Ways & Means Committee makes full efforts to accommodate as many funding requests as possible. While there is no firm deadline to submit a funding request, the application will close when funds for the year have been depleted. With this in mind, the Committee encourages RSO leaders to submit funding requests early in the academic year.
Below you will find the procedure for requesting funds from CSUN for your Registered Student Organization (RSO). Questions should be directed to the Ways and Means Committee Chair at waysandmeans@unlv.edu.
The Ways & Means committee utilizes the , 51³Ô¹ÏºÚÁÏ’s online portal for RSOs on campus, as the submission platform for RSO funding requests. Please see below for full-tutorials on how to submit your funding request through the .
- Student organizations must be a Registered Student Organization (RSO) in good standing with the University
- RSO's must be registered through the system and have either a Tax ID Number or EIN (see FAQs below for more information).
- All funds being distributed must go towards undergraduate students
- If your organization received funding July 1, 2022 - June 30, 2023; you will need to submit receipts by September 2, 2023, or your organization may not be eligible for funding for the next year, July 3, 2023 - June 28, 2024.
- If your organization is funded through a 51³Ô¹ÏºÚÁÏ department account you may provide a program code to transfer funds to (will look like PGxxxxx) instead of providing an EIN and registering as an NSHE Supplier. Note this will only apply to a very small subset of RSOs on campus
- Please refer to the Operating Policy for any other eligibility requirements
- Please read through our Operating Policy as a whole before applying for funding. If you have specific questions about the operating policy, please contact us through waysandmeans@unlv.edu
- Required Documents for Funding
- A line-itemed budget - applicants must utilize this Excel budget template that does the math and total calculations for you. You simply need to insert the quantity and cost per item, and brief justification for each line item. View an Example Excel Budget Sheet.
- Quotes for every line item on your budget (must be compiled into one PDF document for uploading)
- Quotes can consist of screenshots from websites, invoices, receipts from a previous purchase, etc.
- If you are requesting funding for SUES costs, please also include a PDF of your reservation summary
- Submit a Funding Request Through the – see below for full tutorials on how to submit your funding request
- Presentation to the Ways & Means Committee
- Once the Committee receives your funding request, budget,, and quotes, we will contact you via email to set up your presentation date. (Committee meetings are typically held every Tuesday at 6:00 p.m. during the academic semesters)
- Your organization will be seen on a first-come, first-served basis according to when your application was completed
- Presentation to the Senate
- Once the Committee approves your organization for funding, your organization must then present to the CSUN Senate for final approval
- Approval
- Once approved by the CSUN Senate, the CSUN Business Manager (Elba Palacios, elba.palacios@unlv.edu) will submit a request for your funds to be disbursed to your organization. The method of disbursement (check or direct deposit) is determined by your NSHE Supplier Registration. CSUN strongly recommends your NSHE Supplier Registration be updated with your organization’s banking information for direct deposit, which will ensure the quickest disbursements of your funds.
- If you have any questions, please email waysandmeans@unlv.edu
As of July 1, 2020 the Ways & Means committee with utilizing the , 51³Ô¹ÏºÚÁÏ’s online portal for RSOs on campus, as the submission platform for RSO funding requests.
How to Submit a Funding Request in the Involvement Center
How to Check the Status of Your Funding Request
In accordance with the CSUN Ways & Means Operating Policy, all RSOs who receive funding must submit receipts of their purchases to verify that funds were spent as per their Senate-approved budget. Organizations who fail to submit their receipts will be ineligible for CSUN funding the following year and may be reported to the Office of Student Conduct.
If funds were disbursed by CSUN to an RSO but were not spent in accordance with their Senate-approved budget, the RSO must return those funds to CSUN. Funds should be returned in the form of a check made out to the NSHE Board of Regents. For more information about returning funds to CSUN, email waysandmeans@unlv.edu.
- What's a supplier ID? Do I need this?
-
Any RSO looking for funding from a 51³Ô¹ÏºÚÁÏ entity, such as CSUN, must be a registered supplier.
If you experience difficulties with the site or the details of your application, please email purchasingunlv@unlv.edu with questions.
- What's an EIN/Tax ID?
-
Each RSO must provide their Employer Identification Number (EIN)/Tax ID to CSUN. EINs are issued by the Internal Revenue Service (IRS) and are used to identify a business entity or organization. In order to register as a supplier with NSHE, you had to provide your EIN in the application process. Still have questions about EINS?
- How do I set up a bank account?
-
We cannot provide any specific instructions on how RSOs manage their funds in non-51³Ô¹ÏºÚÁÏ accounts but the following is common among other organizations. Most other RSOs choose to open a bank account under the RSO's name. US Bank (located on the 1st floor of the SU) is the most common due to proximity and their familiarity with our RSOs, but other banks are also utilized. A few notes about opening a non-51³Ô¹ÏºÚÁÏ bank account:
- It is optimal to make sure multiple people in your organization have access to the funds in that account and to make financial decisions
- Think hard about how you will make sure there is accountability and transparency for your organization's funds
- Devise a method for passing down financial information to the next generations of members
- Do I need to use the budget and cover letter templates provided?
-
Yes, it provides a method for ensuring consistency and efficiency for Senators to understand your funding request.
- Were not all of your needs met?
-
Due to limited available funding resources, CSUN may not be able to fund all of your organization’s financial needs. If you need to do additional fundraising for your organization, we recommend utilizing , 51³Ô¹ÏºÚÁÏ’s official crowdfunding platform.
- How long will it take for the funding to arrive after approval?
-
Typically funds will be disbursed within two weeks of your approval by the Senate, although that timeline may be fluid due to several mitigating factors. We encourage RSOs to set-up direct deposit with their NSHE Supplier Registration to facilitate the quickest disbursement of funds. We also encourage you to check the status of your funding request in the (see tutorial above) as the CSUN Business Manager will post any updates to your disbursement there.