What Requires University Space Committee Approval?

  • Is the request for new space?

  • Is the use of the room changing (ie, office to conference; class lab to research lab)?

  • Is construction needed in the space that changes the floorplan (ie, door moved, wall added/removed)?

If the answer is yes to any of the above questions, then University Space Committee approval is required.

The University Space Committee(USC) request process has transitioned to Sales Force.

Prior to submitting your request , please be prepared to provide the following information in summary and/or as an attachment:

  • A detailed description of the project or request.

  • Detailed space requirements – occupants, power, data, fume hood, etc (i.e. 2 offices for full-time staff, 1 office for a Director, 2 workstations for 5 students/GA's, etc).

  • If this space is for a new hire, was this space need included in the hiring request?

  • Location requirements/preferences. Please explain if the project, activity or service function must be located in a specific building/area.

  • When is the space needed?

  • Where the project is currently located and why it needs to move, change classification, or renovations?

  • What options have been considered within the Division and Department’s current allocated space? Explain in detail why these are not suitable for this request.

  • What will happen to the current space?

  • If renovations and/or furniture are needed, how will this be funded?

  • Any additional information that is applicable to the request.

Requests with missing information or not routed to the correct Department Chair or Dean/Director will not be considered until all details are provided.  An infrastructure review by Planning & Construction, Facilities Management and Risk Management & Safety will be required for most requests. The committee will then review the requests and either ask for more information or send a recommendation to the appropriate Vice President for final approval.  Once initial approvals are received, the USC process should not take any longer than 3 weeks.

Requests for School of Medicine (academic, clinical and research) space will continue to be submitted through . Information about requesting VPR managed space can be found here.

The University Space Committee does not recommend or approve funding.

If you have any questions about the USC process, please contact Space Management or one of the representatives on the University Space Committee.

Purpose

The University Space Committee serves as an advisory committee to the Executive Vice President and Provost and makes recommendations on the best use of campus facilities and space to attain the mission and goals of the university. The committee oversees major facility projects on the 51³Ô¹ÏºÚÁÏ campus as they relate to changes in the assignment of space, how the space is used, or modifications that will alter the current use or occupancy of the area. All 51³Ô¹ÏºÚÁÏ facilities, whether owned or leased, are assigned and their use monitored by the University Space Committee. These facilities are subject to reassignment by the committee in order to best serve the needs of the university. The committee tries to review and make recommendations on all requests electronically. However, when needed, the committee meets to review more complex requests.

University Space Committee members and the units they represent include:

  • Heidi Albrecht (chair), Space Management

  • Bridget Saul (co-chair), Space Management

  • Kate Korgan, Academic Affairs

  • John Treston, Planning, Construction and Real Estate

  • Jennifer Drennan, Enrollment and Student Services

  • Musa Pam, Facilities Management

  • Neil Opfer, Faculty Senate

  • Paul Trinidad, Information Technology

  • Erik Schwarz, Intercollegiate Athletics

  • David Shea, Kirk Kerkorian School of Medicine

  • Kris Davidson, Research

  • Eric Knight, Research

  • Abigail Wood, Student Affairs