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310 - Office

Definition: A space housing faculty, staff, or students working at one or more desks, tables, or workstations.

Utilization: One full-time employee per workstation. 2-4 part-time employees per workstation.

Office space makes up about 22% of 51³Ô¹ÏºÚÁÏ’s assignable space. Private offices for full-time faculty and staff have been the norm for many years. As office environments evolve, this practice may change to move more staff into modular or shared space for a more efficient use of the facilities. Guidelines for office type and size will be based on position and may be adjusted based on the actual space available. Part-time employees (<.70 fte), graduate assistants and student employees are not allowed individual offices and should always share space. An average of three part-time instructors, graduate assistants or student workers per workstation is expected. Unpaid workers are not entitled to office space.

Room Type Options

• 31000 OFFICE
  • Office with one employee workstation and capacity
• 31001 OFFICE - Reception
• 31002 OFFICE - Shared
  • Office with more than one workstation or modular space and/or workstation is
    shared by multiple employees. Employees are assigned to the space.
• 31003 OFFICE - Center
  • Office used for an approved center through the Research and Economic Development Office
• 31004 OFFICE - Hoteling
  • Office or workstation that is available to be scheduled by an employee for a short
    period of time (ie, hours, days).
• 31090 OFFICE - Outside Entity

Employee Capacity

The number of workstations and employee capacity will be captured in Archibus. If there is a full-time employee (>.70 fte) and a student worker sharing an office with 2 workstations. The room type would be 31002 Modular or Shared Office. The number of workstations would be 2 and employee capacity 4 (1 full-time employee + 3 for part-time = 4 capacity). Occupancy Count is the actual number of employees assigned to the space in Archibus.

Standard Design Layouts can be found in Additional Resources under Design Criteria (Tab B).

Remote Work

Employees that work remotely 50% or more of the time should not be assigned an individual office or work space. In these cases, offices and/or work spaces should be shared resources that may be assigned to multiple employees or identified as a hoteling space.

Phones: Jabber is the campus tool for off-campus communications. Information can be found here.

Hoteling Space

Space Management has an office space hoteling option to support flexible work schedules and provide a location for those that would like a place to work between meetings when moving about campus.

Learn more about hoteling space