Student payments, including payments for awards, clubs and competitions, conferences and presentations, business-related activities, and scholarships, are processed through Accounts Payable or the Office of Financial Aid & Scholarships, depending on the funding source and travel classification (academic or non-academic).

  • Accounts Payable handles payments processed with a or an .
  • The Office of Financial Aid Scholarships handles payments processed through the Participation Support, Stipend & Reimbursements Awards Roster for required participation in an activity related to a student's academic pursuits, including elective classes or course major.

Supplier Invoice Requests (SIRs) and Expense Reports

The following outlines when a Supplier Invoice Request (SIR) or an Expense Report should be used to process student payments. Please note, payments to nonresidents may be subject to federal tax withholding. For more information, contact the Nonresident Alien Tax Specialist Office at nrat@unlv.edu.

Payments Processed Through a SIR

Awards
  • Certain student contest payments may be paid through a SIR.
  • The payment must be a result of entering a contest through a documented competitive process and must be open to all students. 
  • Supporting documentation should include contest rules and/or contest flyers. 
Clubs and Competitions
  • Costs related to student organizational activities and student competitions should also be paid through a SIR.
  • Supporting documentation should include a Student Travel Certification form
Conferences and Presentations
  • Travel to a conference to present a paper/poster on behalf of a 51³Ô¹ÏºÚÁÏ faculty member or a principal investigator should also be paid through a SIR.

Supporting documentation should include a Student Travel Certification form and conference agenda with the student’s name listed.

Examples of when to use a SIR versus the Participation Support, Stipend & Reimbursements Awards Roster to process a student payment include:

  • Eligible to 51³Ô¹ÏºÚÁÏ faculty, graduate students, undergraduate students, staff, and alumni.

  • Student must submit an application and meet with a committee to be considered for initial seed funds.

  • Recipient must register through the .

  • Process payment through a SIR.

  • Eligible to COM 101 students of that particular semester.

  • All COM 101 final papers submitted will be considered.

  • Final papers are part of the student’s grade.

  • Process on Participation Support, Stipend, Reimbursements & Awards Roster.

  • Active AMA student members and schools that have an affiliated undergraduate AMA collegiate chapter are eligible.

  • Participation in the 51³Ô¹ÏºÚÁÏ AMA is not required.

  • The Student Travel Certification should be completed.

  • Process payment through a SIR.

  • Senior Design Competition is a part of every 51³Ô¹ÏºÚÁÏ engineering and computer science student’s academic experience.

  • Participation is required.

  • Students qualify for awards and reimbursement for costs associated with the creation of their prototype.

  • Process on Participation Support, Stipend, Reimbursements & Awards Roster.

Payments Processed Through an Expense Report

An Expense Report should be used for the following instances:

  • Student employee reimbursements for purchases made on behalf of 51³Ô¹ÏºÚÁÏ, including related travel expenses when a student is traveling as part of their employment.
  • Student employee reimbursements for purchased goods for 51³Ô¹ÏºÚÁÏ department use must include a written explanation at the time of submission

Student employee reimbursement payments for goods purchased in pursuit of their academics must be issued through the Office of Financial Aid & Scholarships through the Participation Support, Stipend, Reimbursements & Awards Roster. Student employees should not purchase goods on behalf of 51³Ô¹ÏºÚÁÏ. PCard or purchasing process may be used to purchase business-related items.

For questions regarding expense payments, reimbursements, or supplier payments, contact Accounts Payable at accountspayable@unlv.edu.

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