In an effort to be proactive and protect youth and minors who are on campus, Student Union & Event Services is requiring groups who utilize our spaces to abide by the following guidelines and procedures. Any 51³Ô¹ÏºÚÁÏ or external group will be asked to take steps as listed below.

Minors and youth are considered anyone under the age of 18.

51³Ô¹ÏºÚÁÏ Departments

Any reservation whose primary audience and whose focus is on youth and/or minors shall abide by the guidelines by SUES.

Exceptions are few and include:

Events sponsored by Admissions for visitation, recruitment, or pre-enrollment activities for prospective students; youth are in the care and custody of Admissions staff.
Events open to the public where children may attend and are under the supervision and care of a parent or guardian.

Requirements

Each NSHE-affiliated organization must complete the list below within 15 working days of the first date of a reservation wherein youth/minors are the primary audience; information may be submitted to your assigned Event Coordinator.  Original signatures are required.  The following are the required forms to submit, including which parties completes them and whether they are kept by the client or submitted to 51³Ô¹ÏºÚÁÏ. Your assigned Event Coordinator will provide you with the forms:

  • 51³Ô¹ÏºÚÁÏ Youth on Campus Essentials
    • Organizing sponsor must sign and return this document
    • Information should be provided to all chaperones, volunteers, and/or on-site event staff.
  • Protecting Children is What We Do
    • Information should be provided to all chaperones, volunteers, and/or on-site event staff.
  • Protection of Minors on Campus Code of Conduct
    • Each chaperone, volunteer, or sponsor must read and sign this document
  • Title 4 – Codification of Board Policy Statements – Child Protection Policies
  • Statement of Acknowledgment of 51³Ô¹ÏºÚÁÏ’s Child Protection Policies
    • Organizing sponsor must sign and return this document
  • Sexual/Physical Abuse or Molestation Liability Insurance: If User has participants under the age of 18 years old, User shall maintain Sexual/Physical Abuse or Molestation Liability insurance in the amount of $1,000,000 Combined Single Limit per occurrence.
Recommendations

It is recommended that each NSHE-affiliated organization conduct criminal background checks of all organizers, chaperones, and volunteers who may interact with youth and minors. These checks can be arranged by 51³Ô¹ÏºÚÁÏ Human Resources by setting up an account. Ask your Event Coordinator for more information.

It is also recommended to check each organizer, chaperone, and volunteer’s name against the offender database. It can be found . Annual training is also strongly recommended about reporting requirements, best practices. An example of such training can be found .

It is also recommended that groups following the American Camp Association guidelines on ratio of staff and volunteers to children for day camps:

  • Children aged 4-5 is 6:1
  • Children aged 6-8 is 8:1
  • Children aged 9-14 is 10:1
  • Children aged 15-17 is 12:1
Records Retention

Sponsoring organizations or departments must hold all records in paper or electronic format for 25 years

Registered Student Organizations & Non-51³Ô¹ÏºÚÁÏ Groups

Any reservation whose primary audience and whose focus is on youth and/or minors shall abide by the guidelines by SUES.

Requirements

Each organization must complete the list below within 15 working days of the first date of a reservation wherein youth/minors are the primary audience; information may be submitted to your assigned Event Coordinator.  Original signatures are required.  The following are the required forms to submit, including which parties completes them and whether they are kept by the client or submitted to 51³Ô¹ÏºÚÁÏ.  Your assigned Event Coordinator will provide you with the forms:

  • 51³Ô¹ÏºÚÁÏ Youth on Campus Essentials
    • Organizing sponsor must sign and return this document
    • Information should be provided to all chaperones, volunteers, and/or on-site event staff.
  • Protecting Children is What We Do
    • Information should be provided to all chaperones, volunteers, and/or on-site event staff.
  • Protection of Minors on Campus Code of Conduct
    • Each chaperone, volunteer, or sponsor must read and sign this document
  • Title 4 – Codification of Board Policy Statements â€“ Child Protection Policies
  • Statement of Acknowledgment of 51³Ô¹ÏºÚÁÏ’s Child Protection Policies
    • Organizing sponsor must sign and return this document
  • Sexual/Physical Abuse or Molestation Liability Insurance: If User has participants under the age of 18 years old, User shall maintain Sexual/Physical Abuse or Molestation Liability insurance in the amount of $1,000,000 Combined Single Limit per occurrence.
Insurance Requirements

Each organization is required to carry commercial general liability insurance. It is recommended to include coverage for sexual misconduct/abuse/molestation coverage. Proof of insurance will be required for all events sponsored by non-NSHE organizations or groups.

Recommendations

It is strongly recommended that organizations conduct their own criminal background checks, checks against offender database, provide training, and do their own efforts to ensure the safety of youth.

It is also recommended to check each organizer, chaperone, and volunteer’s name against the offender database. It can be found . Annual training is also strongly recommended about reporting requirements, best practices. An example of such training can be found .

It is also recommended that groups following the American Camp Association guidelines on ratio of staff and volunteers to children for day camps:

  • Children aged 4-5 is 6:1
  • Children aged 6-8 is 8:1
  • Children aged 9-14 is 10:1
  • Children aged 15-17 is 12:1

SUES’ efforts

In an effort for us to support youth on campus, SUES will work to provide the following steps:

  • Background checks for relevant student and full-time staff who may have individualized contact with youth or minors on campus.  Checks will occur every four years
  • Relevant student and full-time staff will be checked against the offender databases available online
  • Annual training provided on reporting, best practices, forms and more
  • Work to educate campus groups on the importance of this topic

Reporting Abuse and Neglect

 Per the , the following are all agencies or groups where reports of known or reasonable suspicion of abuse and/or neglect of children may be occurring:

Be prepared to provide as much specific information as possible.  All reports are anonymous per state law.

Contact

Questions and Contact

For more information and specifics on these guidelines, contact:
Event Services
eventservices@unlv.edu
702-895-4449

A representative who best connects with your question will respond promptly.